Frequently Asked Question
How do I create an email signature in Outlook?
Last Updated 3 days ago
✍️ Outlook Desktop
- Go to File → Options → Mail → Signatures
- Click New and give your signature a name
- Type your signature in the editor
- Under Choose default signature, set it for new messages and replies
- Click OK
Jane Smith | IT Administrator
City of Aberdeen
📞 (360) 555-1234
jane.smith@aberdeenwa.gov
City of Aberdeen
📞 (360) 555-1234
jane.smith@aberdeenwa.gov
Example professional email signature
🌐 Outlook Web
- Click the gear icon (top right) → View all Outlook settings
- Go to Mail → Compose and reply
- Create your signature and check the boxes to auto-include it